e-Doręczenia GoNextStage Connector. Electronic delivery software for businesses

Next stage of correspondence management

e-Doręczenia is Poland’s implementation of the EU eIDAS framework for electronic registered delivery services. It provides a legally recognized digital channel for official communication with public authorities and businesses. GoNextStage e-Doręczenia Connector is a solution that connects Poland’s e-Doręczenia service with business document workflow systems. Our experts can also design and implement similar solutions to support eIDAS compliance in other EU countries.

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Who can benefit from eIDAS Connector?

EU-based medium-sized and large companies meeting the need to be eIDAS-compliant. It is particularly useful for these organizations whose objective is to reduce the number of communication channels.

e-Doręczenia Connector Features

Automatic retrieval of messages from national eIDAS solution

Support for both incoming and outgoing correspondence workflows.

Search engine of businesses using a particular country digital delivery service

Messages PURDE and PUH

PURDE: electronic equivalent of registered mail with proof of delivery.

PUH: a hybrid service in which the sender sends a letter electronically while the recipient may receive it in paper form. This is useful when the recipient does not yet use e-Doręczenia.

Monitoring and alerts

Status monitoring and alerts for dispatch status and response deadlines

Retrieval of proof of origin, proof of content, proof of delivery

and technical evidence

Automatic linking of correspondence

to the relevant project or related process, such as debt collection, building permits, or employee files.

Threading and tagging

Threading correspondence so letters related to the same case are automatically grouped, with the option to tag individual letters

Access management

Role-based access to selected types of correspondence for the relevant departments, such as court letters visibile only for Legal Department employees.

Integration via API

Integration with any information workflow system via API.

Message archive

Benefits

Reduced risk of deemed delivery

the system can remind users about unread messages or correspondence awaiting a response

Full control

centralized oversight of correspondence and archives across the entire capital group, including proof of receipt, message statuses, and attachments

Full compliance

and integration with the government service

Common integrations

How to set up e-Doręczenia service for business

e-Doręczenia dla firm - konektor od GoNextStage

Submit an application to create an e-Doręczenia address at www.biznes.gov.pl. If you set up your address with a private provider, you must also apply to have the address added to BAE.
After reviewing the application, the Ministry of Digital Affairs will create the e-Doręczenia address and mailbox.
Activate the e-Doręczenia mailbox and address according to the instructions sent to the email address provided in your application.
Your e-Doręczenia address will be entered into the BAE database, and you will receive an email notification in your e-Doręczenia mailbox.
Assign an administrator for the e-Doręczenia mailbox.
Start receiving and sending official correspondence through the GoNextStage e-Doręczenia Connector. Improve day-to-day work comfort and keep sensitive correspondence confidential within your organization.

Start managing e-Doręczenia with ease

Send an inquiry: tell us how much correspondence you handle, and we’ll prepare a tailored offer.

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How do you send a letter through e-Doręczenia with the GoNextStage Connector?

Registration

The user registers outgoing correspondence through the Connector, specifying the recipient, message content, and attachments.

Dispatch confirmation

The correspondence waits for dispatch confirmation through e-Doręczenia. Once verification is successful, it automatically moves to the next stage. If an error occurs, the document moves to the “Dispatch error” section, where it can be resent or rejected.

Proof of delivery

The system retrieves confirmation from the government e-Doręczenia system that the document has been successfully delivered. If an error occurs, the correspondence moves to the “Dispatch error” stage, where it can be resent or rejected.

How do you receive a letter through e-Doręczenia with the GoNextStage Connector?

Registration

The Connector application automatically registers incoming correspondence delivered to the company’s e-Doręczenia mailbox and sends a new-message notification to selected users.

Proof of delivery

The user designated in the document workflow system confirms receipt of the correspondence, which generates a proof of delivery in the e-Doręczenia system.

Download and read

If the correspondence has not yet been downloaded, the system downloads it and marks it as read. After reviewing the content and attachments, the user moves it to the archive for received correspondence or incorrectly sent correspondence.

Streamline e-Doręczenia management with the GoNextStage Connector

Send us an inquiry, and we’ll prepare a tailored offer.

Send inquiry