Automated invoice management system
Take invoice management to the next level
An automated invoice management system works best when it is designed as a connected business process. It should streamline accounts payable invoice processing, approvals, and reporting while giving finance teams greater control and visibility. Implement electronic invoice workflow with GoNextStage experts and approach the project holistically — with smoother information flow, stronger financial control, seamless ERP invoice processing, and integration with other core business processes.
A smarter way to manage invoice workflows
An electronic invoice workflow gives you speed, predictability, and control — but only when it is backed by a well-designed process. With one connected automated invoice management system, you automate repetitive steps across the invoice lifecycle, including invoice data extraction, OCR, data validation, invoice approval automation, and routing. The result: fewer errors, shorter processing cycles, consistent data, and real-time visibility into costs, liabilities, and the impact of invoices on cash flow.
Key features of electronic invoice management system from GoNextStage
Compliance with your country’s e-invoicing requirements
Sending and receiving invoices within one system
Automation and full control over the invoice workflow
Conversion of e-invoices to PDF
Integration with any systemem
document workflow system or ERP, including SAP, IFS or Oracle.
Invoice verification
by a designated person to reduce the risk of paying an incorrect or unauthorized invoice
Scalability
Streamline invoice management with GoNextStage
We turn experience into ready-to-use Proven Business Logic
Over the years, we have developed proven methods for digitalizing business processes and validated them with many of our clients. They form ready-to-use business applications — Proven Business Logic (PBL) — designed to accelerate your business automation solutions and support your digital business transformation project.
What’s in it for you?
faster deployment
increased predictability
highly business-aligned solution
Join the companies thriving with GoNextStage:
See how CANAL+ Polska built a flexible environment for managing invoices and other business documents.
A sample invoice workflow designed for better control and visibility
- The invoice workflow process starts by capturing invoices from e-invoicing system, a dedicated email inbox, or a scan. Automated invoice scanning and OCR — or, for e-invoicing, an XML-reading algorithm — extract invoice data and save it in the system.
- Next, the invoice moves to business review. Based on invoice data, it can be matched with the contract register to connect the document with the right agreement. Vendor verification and AI invoice processing can also support data checks and exception handling in parallel.
- Once the required attributes are completed, the form is routed for approval according to the company’s organizational structure.
- After approval, the invoice goes to accounting verification. Once posting is complete, the accounting team sends it to the external ERP system.
Custom workflows based on invoice type
For example, cost invoices can be connected with the purchase order process. This strengthens accounts payable invoice workflow automation and accelerates accounting posting because the initial invoice description is prepared already at the ordering stage — before the invoice even arrives.
Possible integrations
How GoNextStage helps you implement invoice automation
Take invoice management to the next level
Send inquiry and we get back to you with an initial offer