Automated invoice management system
Take control of your entire invoice lifecycle
Manage invoices from capture through account coding, accounting review, and payment with an automated invoice management system. GoNextStage’s Proven Business Module (PBM) gives you a ready-to-deploy foundation, so you can launch your invoice workflow in weeks rather than months. Keep information moving, strengthen financial controls, and connect your workflow with ERP systems, KSeF, and other business processes.
Leading companies already use PBM from GoNextStage:
A proven foundation for your invoice workflow
Proven business process model and approval paths
Standardized data model
Business rules and integrations tailored to your organization
Key features of electronic invoice management system from GoNextStage
Three invoice entry channels
e-invoicing system, scanned documents with OCR, and manual entry—all supported within a single workflow.
Automated data capture
OCR recognizes tax identification numbers and invoice fields. e-Invoice data is mapped to the invoice form, including line items, payments, invoice corrections, bank accounts, contracts, and purchase orders
Cost allocation and account coding
Add business context and assign costs to cost centers or projects. Link contracts and purchase orders, and prepare accounting entries using line items from KSeF, related documents, or another invoic
Obsługa biznesowa kosztu
opis merytoryczny, MPK/projekt, umowy, zamówienia oraz dekret, także z możliwością pobrania linii z KSeF, powiązanych dokumentów lub innej faktury
Multilevel approvals
Automatically generate approval matrices, assign tasks, record approval decisions, and return invoices for missing information
Accounting and payment controls
Review invoices, manage payment holds, record payment status, and retain each invoice’s history in the archive.
Compliance with your country’s e-invoicing requirements
e.g. Peppol, KSeF, Szamla
Sending and receiving invoices within one system
Conversion of e-invoices to PDF
Integration with any systemem
document workflow system or ERP, including SAP, IFS or Oracle.
Invoice verification
by a designated person to reduce the risk of paying an incorrect or unauthorized invoice
Scalability
See the first results within weeks
- Less manual data entry with KSeF integration and OCR.
- Clear responsibilities for invoice registration, OCR verification, invoice owners, approvers, accounting, and administration.
- Visibility into the entire workflow, approval decisions, payment status, and invoice history.
- Invoices connected to their purchasing and financial context: purchase orders, contracts, projects, cost centers, and account coding.
Long-term benefits of invoice automation
See how CANAL+ Polska built a flexible environment for managing invoices and other business documents.
What your invoice workflow could look like
- The invoice workflow process starts by capturing invoices from e-invoicing system, a dedicated email inbox, or a scan. Automated invoice scanning and OCR — or, for e-invoicing, an XML-reading algorithm — extract invoice data and save it in the system.
- Next, the invoice moves to business review. Based on invoice data, it can be matched with the contract register to connect the document with the right agreement. Vendor verification and AI invoice processing can also support data checks and exception handling in parallel.
- Once the required attributes are completed, the form is routed for approval according to the company’s organizational structure.
- After approval, the invoice goes to accounting verification. Once posting is complete, the accounting team sends it to the external ERP system.
Invoice automation within weeks instead of long months
With PBM invoice workflow from GoNextStage you skip the most time-consuming stages of implementation project
Possible integrations
How we get your invoice workflow up and running
Take invoice management to the next level
Send inquiry and we get back to you with an initial offer